Special Events Checklist
Let's prepare your Special Event permit application!
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Event Information
Your special event might need multiple forms and documents depending on your plan and type of event. The next couple of steps will guide you to determine if a particular item, plan, or document is required for your party.
For all special events, you need:
Information
- Event name
- Event dates, including setup and breakdown
- Timeline of activities (run of show) including names of performers if relevant, either as a pdf or in text format
- Estimated attendance for your event
- Organizer's name, phone, and email
- Address of the individual or organization who will pay for this event permit
Documents
- Site map - drawing showing location of parking and equipment e.g., tents, fencing, bike racks, and plan for placement of any trash receptacles, dumpsters, load packers, recycling bins, etc. Use this sample map as a reference.
- A flyer, invitation, or other promotional material
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Event Planning Checklist
Tell us about your event
*My event is
City Services
My event will take place in
Safety
Entertainment
Food and Drink
Streets and Traffic
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Required Supplementary Materials
No supplementary materials are needed, click the button below to continue to the online application.
Based on your event planning checklist, you need to download and fill out the following additional forms:
- Documentation of the Non-profit 501(c)3 status of the partner organization to confirm if discounts apply
- A map showing the proposed route or map (show turn by turn) for the parade, race, or other movement in city streets
- A detailed listing of all requested street closures
- Patterson Park Addendum
- Mount Vernon Square Addendum
- West Shore Park Addendum
- Canton Waterfront Park Addendum
- The Application to Hang Horizontal Banner
- The Right of Entry Agreement for the Horizontal Banner
- Liability Insurance Document for the Horizontal Banner with Liability Insurance Wording)
- Liability Insurance Document for the amusement ride, animals, or bounce house with (Liability Insurance Wording) Note: When liability insurance is required, a copy of the certificate of insurance must be submitted to the Permit Office 2 weeks prior to the proposed event.
- A Noise Exemption Application
- Two letters of support from community members for the Noise Exemption Application
- A Noise Exemption Application
- Two letters of support from community members for the Noise Exemption Application
- A security plan (read the security plan guidance) is required whenever alcohol is being sold or an event has more than 200 participants
- A detailed floor plan of any tent over 400 square feet showing the location of fire extinguishers, exit signs, emergency lighting units included with site map
- A Temporary Food Service Facility License Application is required for events with food served without a previous license (only exceptions are pre-packaged goods and potluck meals)
- Application for City Services and Equipment with the items you need indicated